Timesheet Calculator – Track Work Hours & Pay Earnings Free

Spluxly’s free online Timesheet Calculator is a powerful and flexible work hours tracking tool designed for employees, freelancers, contractors, payroll administrators, and small business owners who need to calculate total worked hours, regular and overtime splits, and earnings across multiple shifts or work days. Add individual work entries — each with a date, start time, end time, and optional break duration in minutes — and configure your overtime settings using either a Daily Threshold (e.g., anything over 8 hours per day counts as overtime) or a Weekly Threshold (e.g., anything over 40 hours per week counts as overtime). Enter your regular hourly rate and overtime rate to calculate total regular pay, total overtime pay, and gross earnings alongside the hours summary. Results are displayed in a comprehensive breakdown table showing every work entry with its date, start time, end time, break minutes, regular hours, overtime hours, and total hours, plus a summary card with totals across all entries. Work entries can be added and removed dynamically with no upper limit on the number of shifts. Completely free, no registration required.

How to Use the Timesheet Calculator Online

Calculating your work hours and earnings takes just a few steps. Follow these simple instructions:

• Enter Work Entry Date – Select the day and month from the dropdowns and type the four-digit year for the first work entry (e.g., May 12, 2026)
• Enter Start Time – Select the start hour (1 to 12) and minutes, then choose AM or PM
• Enter End Time – Select the end hour and minutes, then choose AM or PM; overnight shifts spanning midnight are handled automatically
• Enter Break Duration (optional) – Type the total break time in minutes for the shift (e.g., 30 minutes) to deduct it from the total worked hours
• Add More Entries (optional) – Click Add Another Entry to insert additional work day rows; click Remove Entry on any row beyond the first to delete it
• Select Overtime Method – Choose Daily Threshold to flag hours above a set daily limit as overtime, or Weekly Threshold to flag hours above a cumulative weekly limit
• Enter Overtime Threshold – Type the threshold value in hours (e.g., 8 for daily or 40 for weekly)
• Enter Pay Rates (optional) – Type your regular hourly rate (e.g., $20/hr) and overtime hourly rate (e.g., $30/hr) to calculate earnings; leave at 0 to view hours only without pay
• Click Calculate Timesheet – Instantly receive total hours worked, regular hours, overtime hours, total regular pay, total overtime pay, gross earnings, and a full per-entry breakdown table
• Click Reset (optional) – Clear all entries, settings, and pay rates to start a fresh calculation

How Timesheet Hours and Pay Are Calculated

Work hours and earnings are calculated per entry based on shift duration minus break time, with overtime determined by the selected threshold method.

Hours Per Entry: Hours Worked = (End Time − Start Time) − Break Duration (minutes ÷ 60)

Example for a shift from 9:00 AM to 6:00 PM with a 30-minute break:

• Raw Duration: 9 hours
• Break Deduction: 0.5 hours
• Hours Worked: 8.5 hours

Daily Threshold Overtime: Regular Hours = Min(Hours Worked, Daily Threshold) Overtime Hours = Max(0, Hours Worked − Daily Threshold)

Example with an 8-hour daily threshold and 8.5 hours worked:

• Regular Hours: 8.0
• Overtime Hours: 0.5

Weekly Threshold Overtime: All entries are summed first. Regular hours are capped at the weekly threshold across all entries combined, with remaining hours classed as overtime.

Earnings Calculation: Regular Pay = Regular Hours × Regular Hourly Rate Overtime Pay = Overtime Hours × Overtime Hourly Rate Gross Earnings = Regular Pay + Overtime Pay

Example with 8 regular hours at $20/hr and 0.5 overtime hours at $30/hr:

• Regular Pay: 8 × $20 = $160.00
• Overtime Pay: 0.5 × $30 = $15.00
• Gross Earnings: $175.00

Why Use Spluxly’s Timesheet Calculator?

• Multi-Entry Shift Tracking – Add an unlimited number of individual work entries each with their own date, start time, end time, and break duration, making the tool suitable for tracking a single day, a full work week, or an entire pay period in one calculation
• Daily and Weekly Overtime Methods – Supports both Daily Threshold and Weekly Threshold overtime configurations so the calculator matches the overtime policy used by your employer, industry, or employment contract
• Break Deduction Support – Accepts break duration in minutes for every individual entry and deducts it accurately from the worked hours total, ensuring net paid hours reflect actual time worked rather than raw shift length
• Pay Earnings Calculation – Optional regular and overtime hourly rate inputs produce a full earnings breakdown including regular pay, overtime pay, and gross total — making the tool equally useful for payroll preparation, invoice generation, and freelance billing
• Comprehensive Breakdown Table – Every result includes a detailed per-entry table showing date, start time, end time, break minutes, regular hours, overtime hours, and total hours for complete transparency across all shifts
• Dynamic Entry Management – Work entries can be added with a single click and removed individually at any time before calculating, with no upper limit on the number of shifts that can be included in a single timesheet
• 100% Free & Instant – No registration, no fees — your total work hours, regular and overtime split, gross earnings, and full shift breakdown delivered in seconds